Making an Address Book on the Computer?

Lelia Jo Cordell
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December 20, 20081 found this helpful

It's been awhile since I've played around with anything like what you need, but here's one way you might try, if you're using Microsoft Word:
1. Open a new document.
2. Go to the Tools menu.
3. Go to the Mail Merge sub-menu.
*Note: You should also be able to do this via the Envelopes and Labels sub-menu.
4. The dialog box that pops up will give you a list of choices, including email messages, letters or labels.
5. Using this format, you should be able to sort the data any way you want when you need to add new names or change info.

Vivien

December 20, 20080 found this helpful

You should be able to go to your computer's help section and type in "labels". The directions for making different kinds of labels should pop up, probably three different types. One will be the type you use for the return address, all the same and print them on a sheet of blank labels. Another will be where you type in all the names and addresses then print them on a label sheet. You can add more addresses but the list soon gets unruly because they are not in order.

The third type will come from a data base. You create your date base by opening a new blank data base file. It will ask you to name each field. You might use "First Name" for field 1, "Last name" for field 2, address for field 3, City, field 4, State, field 5, and zip code, field 6. You can go on to add more fields for phone numbers and other information. (You should find instructions for creating a data base in your help section of your own computer).

After you have the date base you can add information or make changes and safe the information as you go along. By clicking on "record" and pulling down choices, you can click on sort to put the addresses in order.

When you have your data base complete with all your addresses, safe it with a title such as Address Book. There might even be an address book program in your computer that you can find simply by asking in the help section. In the labels part of the word processor (in tools) choose the mail merge labels and then select you date base that you created. You can click on print preview after you played with it a bit to see if you have it right or print on plain paper. Play with it a bit. As my son told me, keep you finger off delete unless you know what you are doing, click, look, click ok.

Maybe some one else can give a better explanation. It's difficult only because I don't know what your computer can do.

Make your data base in Excel and use a format similiar to below:
Name Address1 Address2 City State Postal Code

Then, you can perform the mail merge dthat everyone suggested above.